Distribution of Payslips

Posted by Karin Miller on June 23, 2015 at 7:40am in Talent & Resourcing

Morning All

Looking for some ways and ideas of sending payslip to employees. The reason I am putting this forward is because i have seen a few articles about this. Here is one: Businesses can face court action if they email payslips to employees! https://www.linkedin.com/pulse/businesses-can-face-court-action-email-payslip-paul-holland

We have been emailing payslips and was wondering what your thoughts are on this and how do you all send out payslips.....post them?

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Replies

Richard Taylor July 13, 2017 at 10:41am

One and Easiest way to Get Payslips for your Employees you need to Visit Payslipsonline.co.uk and get order payslips Online for your Employee and it was cheap convenient and Easiest Way to Generate payslips for your employees
- Sarah Loates > Richard Taylor July 14, 2017 at 11:49am
  
  Thanks for sharing Richard. In my business we use Xero accounting software which emails employees with their wage slips directly which so far they seem OK with. I think as the number of items we receive by email increases employees are increasingly more happy with this as an approach, do you find this also?
  
  Sarah
Olivia McDermott July 19, 2016 at 12:52pm

Hi Sarah,

It makes sense for some people to request a hard copy. Out of interest would for yourself, the ability to print and save PDF version from an online platform like e-payslips cover that need?

Best Regards,

Liv
- Sarah Loates > Olivia McDermott July 19, 2016 at 7:02pm
  
  Hi Liv
  
  The problem I have is that I'm not that organised and I would probably forget to download and save the PDF and print it out at least with a hard copy eventually I have to file it somewhere!
  
  All the best
  
  Sarah
  - Olivia McDermott > Sarah Loates July 19, 2016 at 7:35pm
    
    Thanks Sarah, it is great to understand the variety in individual preferences!
    
    Best Regards,
    
    Liv
Sarah Loates July 17, 2016 at 8:27pm

Hi Karin

If you've got the infrastructure to support it then a platform where employees can self-serve they payslip is very cost effective and you could also argue more secure as it can't go missing in the post.

That said I was one of the awkward squad who requested a hard copy I found it saves time when you needed to access it for tax related stuff. From my experience employees like choice!

All the best

Sarah
Olivia McDermott July 16, 2016 at 11:06am

Hi Karin,

We recently introduced e-payslips to our company and found that this was much more time and cost effective to doing hard copy payslips and has the added advantage of complete confidentiality. Employees can log in to a website or use an app on their mobile

We made quite a considerable saving doing this and so far the feedback has been very positive from employees, particularly those who work remotely and no longer have to wait for their payslips.

http://www.epayslips.co.uk/

I hope this of interest and I believe they have discount for referrals!

Liv
Becky Black July 15, 2016 at 4:17pm

Hi Karin,

We email out payslips directly from our payroll software, however they're password protected (a password chosen by the employee and kept confidential in HR). We have one or two employees who prefer to have a hard copy of their payslip so we print theirs instead.

If I have to email a payslip to someone outside of normal payroll then it's not password protected, but I'll make sure I get the employees confirmation that they are happy for this to still be emailed unprotected - otherwise having the choice of paper copy of course.

Many thanks

Becky
- Daniel Stachowiak > Becky Black July 15, 2016 at 4:25pm
  
  Hi Karin, I understand that in all cases the employees need to 'do something with their email attachments' as otherwise their inboxes will become unwieldy filing cabinets. Out of interest, do most of them choose private or corporate emails as the destination for payroll?
Daniel Stachowiak July 15, 2016 at 3:35pm

I can suggest https://MyDocSafe.com, which automates the distribution of payslips in a secure way by creating private accounts for each employee 'as a perk' and securely placing copies of payslips into them. The documents travel from the payroll system to MyDocSafe either via a secure API connection or through a PGP email. You can read more about it here: https://mydocsafe.com/industries/payroll/