The HR Forum

Ensuring departments have the same info regarding shift patterns/ hours of employees.

Posted by Megan Harkins on January 17, 2017 at 10:25am in Workplace Matters

Hi,

Within the business I work for we use a swipe card system to clock hours of employees. It has come to our attention that there is a lot of disparity between the details and information that pay role holds, HR holds and management holds, regarding what shifts and hours employees work, this is something that has happened over time

I have been tasked with looking at how we can ensure that we all have the same information to try rectify this problem going forward.

Any suggestions would be helpful.

Thanks.

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Replies

Sarah Loates January 17, 2017 at 11:36am

Morning Megan It sounds like you need a time and attendance system to make the information accessible for managers and HR. Can anyone recommend a good one for Laura or another technology solution?

Thanks

Sarah
- Amy Gardiner > Sarah Loates January 18, 2017 at 9:42am
  
  Good Morning Megan and Sarah,
  
  In my organisation we use a time and attendance system called Mitrefinch. It is controlled by our HR shared Service team. At the time of implementation did take a lot of time and effort to get it right but it's easy to manage thereafter.
  
  A member of the team would sit down with the a department manager to understand the employee shift pattern and hours of work etc.
  
  They then build the work pattern into the Mitrefinch system so if an employee clocks in / out it will recognise if that it is working day/ late/ overtime etc.
  
  I'm not unfortunately a guru on the system and it isn't part of my remit but I'm sure I would be able to put you in touch with someone to provide more information.
  
  Amy
  - Sarah Loates > Amy Gardiner January 18, 2017 at 9:59am
    
    Thanks Amy Megan does this sound like the sort of thing which you need? Sarah