Thought I would update my blog on the journey of installing our new system. We are still at the contracting side, however, even then there seems to be a need for a keen eye for detail. The company we are using have kindly sent us their contract for their services which we agreed. However, upon careful reading, the contract we received was for payroll services rather than HR services. Now that would have been an interesting mix up at implementation stage!
I suppose the reason why I am including it in my blog, is that the agreement was sent to the 3 people on the exec team and the mistake wasn't picked up straight away. My key learning from this is to ensure I read through all the finer details of a contract to ensure it reflects what was agreed before passing to the exec team for final approval.
Our next meeting with Moorepay is in 2 weeks, I am very keen to get this project moving, however, I can see I am going to need to ensure that our working relationship is such that everyone is clear on what the expectations are for this system and that we are all on the same page.
Comments
Thank you Mike. I will be quoting you if I don't mind at my meeting. Exciting times:)
Hi Jennifer
I've been involved in some IT projects and the point you've made around having a keen eye for detail is critical especially as contract stage. In some organisations a Business Analyst is usually employed to make sure that everything is scoped out and a business requirements document (BRD) is created to document what (funnily enough) the business requirements are - all stakeholders need to agree this so the system is going to do exactly what it needs to and meets everything.
Following the BRD a functional specification document ideally needs to be created to make sure that any IT work done to meet the specification and functions as it's intended to especially if the system is being customised in any way. If it's straight out of the box then this is less important.
Don't forget testing, testing and more testing and make sure you involve anyone who will be using the system.
Look forward to more of your learning's as I'm sure this will help others :)