We are hoping someone out there can help us work out the holiday entitlement for our 2 part-timers; one works Monday and Friday and the other works Tuesday, Wednesday and Thursday. The part-timer who works Monday and Friday obviously has all the Bank Holidays and the other one does not. How do we make this fair for both?
The contracts we use state that we offer 21 days plus 8 Bank Holidays and we pro-rata the main entitlement for each case, but it is the Bank Holidays that we can't get our heads around, if we include them in the pro-rata, it seems that the one working Mondays and Fridays gets extra holiday and if we ask her to book the BHs as holiday, the other one gets extra holiday. We just can't work it out!!
We would appreciate any feedback as we are a new department and want to get it right.
Replies
Thanks Lesley, that is a great help.
PS the part time worker should book these hours on the bank holidays if they are normal working days. Ie if one of your part time workers normally worked 6 hours on a Monday and the bank holiday falls on a Monday, they would book in 6 hours of the leave on that day. If they do not work the Monday that is a bank holiday, it is correct that they have the opportunity to take the hours elsewhere as additional 'holiday' hours.
Hi Shirley
The entitlement should be worked out pro-rata to full time. What are your company's full time working hours?
The calculation would be FT bank holiday hours entitlement / full time hours x part time working hours.
These hours should then be used to book time off for bank holidays. It is right that some people get extra time off and others need to make time up.
Say for example say your company full time hours are 37.5. For 8 bank holidays this is 60 hours (8x7.5 hour days). So 60 / 37.5 = 1.6 1.6 x 22.5 = 36 hours
Hope that helps
Lesley