The HR Forum

Changes to our HR system

Posted by Lisa Mountford on April 27, 2016 at 10:38pm in HR Technology

Hello all,

I sat through an interesting meeting at work today. It was a presentation for an HR system which my work are thinking of implementing. It is a small-ish company (around 350 people) but expanding. Currently, everything is very manual - clocking in cards, time sheets, paper based return to works and personal files etc... Needless to say i was very excited at the possibilities of this but we had some push back from some of the Management team, lots of barriers as to why we shouldn't. Most of the Managers have been there for many years and are resistant to change. The problem is, until we move to a new system, we can't demonstrate the positives.

Has anyone experienced this? Any advice on how we get their buy in?

Would love to hear any thoughts on this

LIsa

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Replies

Maxine Campbell May 1, 2016 at 8:08am

I actually had this a few years ago. Our company wanted to add a bolt on to the accounts system instead of a full hr system. I wrote a paper and had a meeting with them outlining the benefits of a full standalone hr database. The system will give them accurate figures on staff turnover, sickness levels, a full chronology of salaries, will hold all employee key documentation. Now our finance partner is happy with the system and regularly asks for reports, particularly salary related ones.
Lisa Mountford April 29, 2016 at 7:05pm

Thanks Laura,

We are hoping it will all dancing all singing, it's just a matter of cost as we are quite a small business.

Great idea getting a demo for the wider team, I think that will go a long way in getting some people onside. I actually don't think we will please everyone, but as long as they see why and understand we are moving to a more efficient system.

Thanks for your input.
Laura Crane April 29, 2016 at 11:41am

We have recently completed an implementation of a new HR system following 5 months of systems configuration and implementation. As part of the initial proposal we had the company come in and do a demo of the functionality to our key stakeholders and this helped address some of the fears/challenges that they had presented at the initial presentation meeting. We also explored what they would like to see from a functionality perspective from a new HR system. So FTE reporting was one suggestion from our Finance team. We then incorporated as many of the key stakeholders wants/needs around reporting into the systems configuration which assisted in getting buy in.

Could you do something similar.
Sarah Loates April 28, 2016 at 5:27am

https://www.theseus.fi/bitstream/handle/10024/38681/Hirvonen_Milla....

Hi Lisa

OK sounds like an interesting one. I found this thesis on line it's a bit lengthy but section 5.3 on managing change and resistance to it I thought may be of use it's based around implementation of HRIS.

I hope this is of use.

Kind regards

Sarah
- Lisa Mountford > Sarah Loates April 28, 2016 at 2:50pm
  
  Thanks Sarah,
  
  I will take a look at this.
  
  Much appreciated.
  
  Lisa